Creek County County Clerk Office

About the Creek County County Clerk

Jennifer Mortazavi serves as the Creek County County Clerk. The office operates under Oklahoma State Statutes and stands as the principal record keeper for the county. As register of deeds, the County Clerk preserves every document filed in the office and keeps it available for the public to search. The role reaches well beyond land records, since the County Clerk also supports the county's boards and handles much of its financial paperwork.

The office is housed at the county administrative building on East Lee Avenue in Sapulpa, a short distance from the courthouse. That location keeps land and county records close to the Commissioners, Treasurer, and Assessor offices that depend on them. The county's official County Clerk page explains the register-of-deeds role and the board work the office performs.

Records Kept by the Creek County County Clerk

The County Clerk holds the documents that prove who owns property and who holds claims against it. These records build the chain of title that title companies and abstractors follow. Because Creek County has a long history of energy and land activity, oil and gas instruments make up a meaningful share of the filings. Each document is preserved permanently once it is recorded.

• Deeds that transfer ownership of real property.
• Mortgages and releases that secure or clear debt against land.
• Plat maps that divide and describe parcels.
• Oil and gas leases and related mineral instruments.
• Liens, including mechanics' and materialmen's liens.
• Military discharge papers and numerous miscellaneous documents.

The office records the document, indexes it, and preserves the original image. From that point forward, anyone tracing a property's history can pull the filing and follow the title back through prior owners.

County Clerk Records Are Not Court Records

The biggest point of confusion in Creek County is the split between two clerks. The County Clerk records land and county documents. The Court Clerk keeps court case files. A deed, a lien, or a plat is recorded here, but a lawsuit, a criminal case, or a divorce file is not.

Send property and county business to the County Clerk. Send anything that involves a court case to the Creek County Court Clerk, which maintains civil, criminal, family, probate, traffic, and small claims records along with marriage licenses. The two offices sit in different buildings and answer different questions. Matching the record to the right clerk is the single fastest way to avoid a wasted trip.

When a court judgment does affect land, such as a lien from a money judgment, a certified copy may be recorded with the County Clerk so it attaches to the property. Even then, the underlying court file stays with the Court Clerk. The recorded copy is the only part that lives in the land records.

Creek County Recording Fees

Recording fees are set by Oklahoma statute and collected when a document is filed. The County Clerk publishes the schedule, and the most common charges appear below. Most instruments are billed by the first page, a preservation fee, and a per-page charge for the rest. Plats and liens follow their own rates.

The county's filing fees and forms page carries the full schedule, including assignment and brand fees. Confirm the current total before mailing a document, since a short payment can delay recording.

Recording Rules in Creek County

A few rules decide whether the County Clerk can record a document on the first try. Margins matter, because the office must have room to stamp the recording data. Oklahoma sets new margin requirements under Title 19, Chapter 9, Section 298, and a document that does not conform is recorded at a higher nonconforming rate. Getting the format right keeps the cost down.

A document that misses the margin rules is still accepted, but it costs more. The county charges a higher nonconforming rate for the first page and for each additional page when the format does not meet the Section 298 standard. Setting up the page correctly the first time avoids that surcharge and keeps the record clean.

New deeds carry an extra requirement. The office asks for an affidavit of citizenship with all new deeds, so prepare that paperwork before you file. Payment is flexible at the counter, where all major credit cards are accepted along with cash and other standard methods.

Important: When you mail a document for recording, include a self-addressed stamped envelope so the office can return the original to you. Without it, the recorded document may sit at the counter waiting for return postage.

Note: Office hours run from 8 a.m. to 5 p.m., but the recording window closes at 4 p.m., so bring documents in before late afternoon to record them the same day.

Creek County Land Records Portal

Creek County land records are searchable online through the county's dedicated portal. The system holds the indexed deeds, mortgages, liens, and plats that the County Clerk records. It is a separate platform from the court systems, so a land search never runs through OSCN or the court vendor sites.

The official portal is at creekcountyland.com, which presents a login and registration form along with a disclaimer. Record viewing and document images require site access, so plan to register before you expect to pull full images. The portal also posts an Adobe Reader notice, since recorded images open as PDF files.

For documents that are old, not yet imaged, or hard to locate online, the recording desk can help in person. The staff who manage land records and recording answer those questions directly by phone.

County Clerk Staff and Contacts

The County Clerk's office divides its work among deputies who each handle a part of the operation. Knowing who covers land records, recording, or purchasing can shorten a phone call. The direct lines below come from the county's staff listing.

The full County Clerk staff page lists email addresses for each deputy. Reaching the right desk first usually settles a recording or land-record question in one call.

County Board and Financial Records

The County Clerk does far more than record deeds. The office serves as secretary to the Board of County Commissioners, the County Excise and Equalization Board, and the Tax Roll Corrections Board. As custodian of those board records, the County Clerk keeps the minutes and official actions that govern county business.

The office also handles much of the county's financial machinery. The County Clerk or a deputy serves as Purchasing Agent, preparing purchasing paperwork, rentals, lease-purchase agreements, and sealed-bid advertising. Payroll, inventory, budget assistance, encumbrances, and claims filed against the county also pass through this office.

These records are public county business records rather than land filings. A resident researching a commissioners' decision or a county purchase would start here, while a property search would stay in the land records. Both live under the same elected County Clerk, but they serve very different needs.

For county administrative records that are not recorded land documents, the office uses the county open records process. A written request names the office that holds the record, describes the document, and states the purpose of the request. The county reserves a minimum of three business days to respond, and a request that takes more than an hour of staff time can carry a search fee. That process is separate from recording a deed at the counter, and it covers the board minutes, claims, and purchasing files the County Clerk keeps.